Welcome to Blaisdell's Little Corner of the Web

Freeware | Freeware From A-Z | Security | Virus Information | Site Updated on 05/25/06

Welcome to the Microsoft Word 97 & 2000 Archives

Return to MsWord Index

1. Word Activates Your A:\ Drive This Is How To Stop It
2. WORKING WITH E-MAIL MESSAGES IN WORD
3. Drawing vs. Inserting a Table in Word
4. Information about the Word 97 free viewere from Microsoft
5. ADDING A BUTTON TO THE OFFICE TOOLBAR
6. USING INTERNET LINKS IN WORD DOCUMENTS
7. One simple shortcut will take you back to the last place you made an edit or typed.
   Custom Boarders in Word:
8. Let Word renumber pages each time you start a new section in a long Microsoft Word document.
9. Use Ctl +K for inserting hyperlinks in all Office documents
10. INSERTING A DATE IN WORD
11. Inserting a date into a Word Header can be a pain. Use this simple macro to automate this task:
12. MORE STYLE IN WORD
13. Word provides a very easy way to add text to a document. click here for example
14. Do you import a lot of pictures into your MsWord documents but hate the puny photo editor that comes with Word 97? Then try this tip, click here.
15. You've used tabs to create a number of tables in Microsoft Word. Now you want to convert the information into a Word table.
16.  RECORDING MACROS IN WORD
17. A WORD HEADER FOR THE FIRST PAGE ONLY
18. CREATING MESSAGE BOXES IN WORD MACROS
19. Windows - Alt Key Numeric Codes: 
20. Move or resize multiple Word objects at once
21. Quick Word Erase 
    For all of you muse challenged keyboard punches

Windows - Alt Key Numeric Codes: 

Index of codes

• Letters with Accents: 

• Other Foreign Characters:

• Currency Symbols

• Math Symbols:

• Other Punctuation:
  These include copyright symbols and special section marks.

• Using the Codes:
  Windows assigns a numeric code to different accented letters, other foreign characters and special mathematical symbols. For instance the code for lower case á is 0225, and the code for capital Á is 0193. The ALT key input is used to manually insert these letters and symbols by calling the numeric code assigned to them.

• Word Specific Symbols

  • Letters with Accents - Word Specific

  • Other Foreign Characters - Word Specific

• The Alternate Method
  

Letters with Accents: 

Example: To input the acute a á (0225), hold down the ALT key, type 0225 on the numeric keypad, then release the ALT key.

Return to Code Index H

Other Foreign Characters:

These include special punctuation and unique consonant and vowel symbols.

Return to Code Index H

Currency Symbols:

Return to Code Index H

Math Symbols:

Return to Code Index H

Other Punctuation:

These include copyright symbols and special section marks.

Return to Code Index H

Using the Codes:

Windows assigns a numeric code to different accented letters, other foreign characters and special mathematical symbols. For instance the code for lower case á is 0225, and the code for capital Á is 0193. The ALT key input is used to manually insert these letters and symbols by calling the numeric code assigned to them.Windows assigns a numeric code to different accented letters, other foreign characters and special mathematical symbols. For instance the code for lower case á is 0225, and the code for capital Á is 0193. The ALT key input is used to manually insert these letters and symbols by calling the numeric code assigned to them.

To use the codes:

1. Place your cursor in the location where you wish to insert a special character. 

2. Activate the numeric key pad on the right of the keyboard by pressing Num Lock (upper right of keyboard). The Num Lock light on the keyboard will indicate that the numeric key pad is on.

NOTE: You must use the numeric key pad; if you use the number keys on the top of the keyboard, the characters will not appear. If you are on a laptop or computer without a separate numeric keypad one of the other methods is recommended.

3. While pressing down the ALT key, type the four-digit code on the numeric key pad at the right edge of the keyboard. The codes are "case sensitive." For instance, the code for lower-case á is ALT+0225, but capital 
Á is ALT+0193.

NOTE: If you have the International keyboard activated, you will only be able to input codes with the ALT key on the left side of the keyboard. 4. Release the ALT key. The character will appear when the ALT key is released.

NOTE: You must include the initial zero in the code. For example to insert á (0225) you must type ALT+0225, NOT ALT+225.

Return to Code Index H

Word Symbols:

Letters with Accents:

This list is organized by Accent type. The sample shows a letter with that accent, and the Notes present any special comments about using that accent.

For the Template, the symbol "V" means any vowel.

Example 1: To type the letter ó, hold down the Control key, then press the apostrophe key. Release both keys and type o. The accented letter should appear.

Example 2: To type the letter Ó, hold down the Control key, then press the apostrophe key. Release both keys and type O. The accented letter should appear.

Example 3: To type ñ, hold down the Shift key, then the Control key, then the ~ key. Release all three keys, then type n.

Return to Code Index H

Other Foreign Characters in Word:

NOTE: This list is current for Word 2000. Some foreign characters may not have codes in earlier versions of Word.

Example 1: To input Spanish upside down exclamation point ¡ (Alt+Shift+Control+!), hold down the Alt key, then the Shift key, the the Control key, then the ! key. Release all four keys, and the ¡ punctuation will appear.

Example 2: To input French oe ligature œ (Shift+Control+&,o), hold down the Shift key, then the Control key, then the & key. Release all three keys and then type o to make the letter appear.

Return to Code Index H

The Alternate Method

The alternate method is to use the Character Map located in 
Start | All Programs | Accessories | System Tools | Character Map.

For example, in our   H Symbol, we used Wingdings 2 and the corresponding letter is H.

Word Activates Your A:\ Drive This Is How To Stop It

Q. How do I get the computer to stop reading the floppy drive first whenever I open a Microsoft Word? It's noisy, annoying, and time-consuming.

A. Each component of Microsoft Office (Word, Excel, etc.) is configured to look in a specific location for files. You can reconfigure this location so that when you save a new file, it will automatically save in a designated location. A lot of companies use this technique to try to ensure that their users save their files out to the network where it can be backed up, as opposed to the local computer where there isn't any tape backup. In your case, I think it might be possible that your Word was configured to use the floppy drive, which is why it tries to verify that it can autosave there when you open a Word document.

To configure your file locations for Word, you will need to open Word, then go to Tools | Options. From here, switch to the "File Locations" tab, and look to see if any of the entries say "A:\" at the beginning. The two entries I would be most concerned with, though, would be the AutoRecover files and Documents entry. Another thing you might want to look into is whether this is only happening to your Word files, or is it more sporadic. I say this because your anti-virus software may be set to scan the floppy drive, and depending on your anti-virus software your auto-protect feature may scan the system during low system activity. I would lean more towards the Word fix in this case but don't let the anti-virus software possibility slip your mind. I once let a thought slip my mind... I've been trying to catch it ever since!

Return to MsWord Index

CREATING MESSAGE BOXES IN WORD MACROS

Add a dialog box asking the user to click Yes or No, depending on the circumstances.

Such a dialog box is called a message box in Visual Basic for Applications.
Try this for starters: Run Word and press Alt-F11 to open the VBA editor. Find a blank spot and type the following code:

Sub TestThis()
MsgBox (" ")
End Sub

Now click the Play button in the VBA Editor toolbar, and Word will open a simple message box with no text (just a space) and only a single OK button. Click OK to close the message box.

Next, let's look at something slightly more useful (very slightly).
Type the following:

Sub MessageBox()
Dim FirstResponse, NextResponse As String
FirstResponse = MsgBox("Do You Want to Click a Button", vbYesNo)
If FirstResponse = vbYes
Then NextResponse = "You Clicked Yes"
Else
NextResponse = "You Clicked No"
End If
MsgBox NextResponse
End Sub

Here's what we just did: We added some text to the message box and told it to appear with a Yes and a No button (vbYesNo). We then used an IF-THEN statement to determine what to do when you click a button. Since we have defined only two buttons, we will assume that if you don't click Yes, you must have clicked No. So we see if FirstResponse equals vbYes. If it does, we set NextResponse to You Clicked Yes. If you click No, we assign You Clicked No to NextResponse. Finally, we use another message box to display the result of the first box.

Return to MsWord Index

A WORD HEADER FOR THE FIRST PAGE ONLY

"Is there any way to get a header to print on the first page only? When I try this, the header prints on all the pages."

To get a header on only the first page, open your document and choose File, Page Setup. When the Page Setup dialog box opens, click the Layout tab. Now select the check box labeled Different First Page and click OK to close the dialog box and save your selection. Move to the first page and choose View, Header And Footer. Create your header and click Close. The header will appear on the first page only.

Return to MsWord Index

RECORDING MACROS IN WORD

The Pause button really does have a practical use--you can click Pause, then try the next move. If it works, start recording again and use it. If it doesn't work, try something else. Don't take the macro recorder out of Pause until you know you have a working command.

To run a macro run Word and choose Tools, Macro, Record New Macro. When the Record Macro dialog box opens, click OK. Now you'll have a floating Record toolbar. You can click the Pause button to pause, then click the same button to resume recording.

Return to MsWord Index

You've used tabs to create a number of tables in Microsoft Word. Now you want to convert the information into a Word table.

First, make sure you press the Show/Hide button on the Standard toolbar to display all formatting marks. The trick to a clean conversion is to have only one tab stop between each column of information. Doing this may mess up the appearance of your tab-induced table, but it will make the conversion to a Word table much smoother. Once you've fixed the tabs, select the text,
being careful not to select any extra paragraph marks above or below the information you want to convert. Then choose Table, Insert, Table.
Return to MsWord Index

Do you import a lot of pictures into your word documents but hate the puny photo editor that comes with Word 97?
Then try this tip!

Assuming that you have another editor loaded on your computer, run Word and choose Tools, Options. When the Options dialog box opens, click the Edit tab. Now click the arrow at the right side of the Picture Editor list box and select your new editor from the list.

If you loaded Microsoft Photo Editor 3.0 along with the rest of Office 97, it will appear in the list box along with the Word editor. After you make the change, right-click a picture and choose Edit Picture
from the menu.

Return to MsWord Index

Word provides a very easy way to add text to a document.

If you would like to enter seven paragraphs of text with six sentences in each paragraph, you could
just type

=rand(paragraph, sentences)

substituting 7 for paragraphs and 6 for sentences.

Word enters 7 paragraphs, each with six copies of the sentence, 'The quick brown fox jumps over the lazy dog.'"

Try it for yourself!

Return to MsWord Index

MORE STYLE IN WORD

When you want to apply a different style to some text in a Word document, you click the arrow at the right side of the Style list box in the Formatting toolbar. The styles that appear in this list are the
ones used in the current document. However, there are more styles available.

You can use the same list box to see all the styles. Just press Shift and hold it down while you click the Style list box. Now all the styles will appear. This isn't obvious at first glance--the difference
is that you will now see a scrollbar at the right side of the list box. Use it to scroll through the style listing.

Return to MsWord Index

INSERTING A DATE IN WORD

Inserting a date into a Word Header can be a pain. Use this simple macro to automate this task:

To enter the macro, run Word and press Alt-F11 to open the Visual Basic editor. Choose Insert, Module and then enter the macro as shown here.

Sub HeaderDate()

If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPageView
Else
ActiveWindow.View.Type = wdPageView
End If

If ActiveWindow.View.SplitSpecial <> wdPaneNone Then
ActiveWindow.Panes(2).Close
End If

If ActiveWindow.ActivePane.View.Type = wdNormalView Or
ActiveWindow.ActivePane.View.Type = wdOutlineView Or
ActiveWindow.ActivePane.View.Type = wdMasterView Then
ActiveWindow.ActivePane.View.Type = wdPageView
End If

ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldDate
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument

If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdNormalView
Else
ActiveWindow.View.Type = wdNormalView
End If

End Sub

After you enter all the code, press Ctrl-S to save it to normal.dot.
Press Ctrl-Q to return to your Word document.

Now you can add the new macro to your toolbar. Choose View, Toolbars, Customize. When the Customize dialog box opens, click the Commands tab. Select Macros from the Categories list. Your new macro appears in the right pane. Use the mouse to drag it to the toolbar. Click Close to close the dialog box and save your changes.
Return to MsWord Index

Use Ctl +K for inserting hyperlinks in all Office documents

More and more you need to create hyperlinks inside documents, worksheets and web pages.  Making a link 'under' some text is easy, just highlight the text and use this shortcut.

  Make/edit hyperlink     Ctrl + K

This shortcut will not only make a link, but if you highlight an existing link it'll show the edit hyperlink
dialog to let you change it.  Ctrl + K works in all Office 2000 programs AS WELL.

Return to MsWord Index

Let Word renumber pages each time you start a new section in a long Microsoft Word document.

To keep the page numbering consistent through section breaks, click anywhere in the new section of the Word document and choose View, Header and Footer. On the Header and Footer toolbar, click on the Format Page Number button, then choose the Continue From Previous Section option.
Return to MsWord Index

Custom Boarders in Word:

Run Word and open any document. Use the mouse to select the desired text, then choose Format Borders And Shadings. When the Borders And Shadings dialog box opens, click the Borders tab. Under Setting, click Custom. Under Style, click the dotted line to select it. Now click on the bottom and top in the preview diagram. This creates the dotted line top and bottom borders you need. Next, click the double line under Style, then click the left and right sides in the preview diagram.

Finally, click the arrow at the right side of the Apply To list box and select Paragraph. Click OK to close the dialog box and apply your new borders.

Return to MsWord Index

One simple shortcut will take you back to the last place you made an edit or typed.

Isn't it annoying when you accidentally hit the wrong key and jump somewhere else in the Word document?  You then have to find your way back to where you were.  No more - one simple shortcut will take you back to the last place you made an edit or typed in the document.

  Return to last change         Shift + F5

Return to MsWord Index

USING INTERNET LINKS IN WORD DOCUMENTS

"I would like to send some Word documents to several people via e-mail. In these documents, I suggest looking at some Web sites. Is it possible to put the links in the Word documents so the recipients can simply click to see the sites?"

Not only is it possible, it's the Word default. If your Word doesn't allow http links, someone has turned off that option. To turn the option on again, choose Tools, AutoCorrect. When the AutoCorrect dialog box opens, click the AutoFormat As You Type tab. Now select the
check box labeled "Internet and networks paths with hyperlinks", then click OK to close the dialog box and save your settings.

Simply type a URL, and you will notice that it now appears in underlined blue. If you (or your recipients) click the link, the system dials the ISP and navigates to that link.

Return to MsWord Index

ADDING A BUTTON TO THE OFFICE TOOLBAR

"WordPerfect has a method for placing shortcuts to files on the toolbar. Is there a way to do the same in Office 97?"

Yes, there is. You can place buttons for program files or document files onto the Office toolbar. To do this, right-click the toolbar and choose Customize. When the Customize dialog box opens, click the Buttons tab. Now click Add File. When the Add File dialog box opens, locate the file you want to add and double-click its icon. Back in Customize, click OK to close the dialog box and save your selection.

The new button appears on the toolbar.

Return to MsWord Index

A FREE WORD VIEWER

If you prefer to use Word for all your documents but have to deal with people who don't use Word, what you need is a good Word viewer--which you can distribute along with the Word documents you send. First go to the following Microsoft Web site, where you can download viewers and
converters for all of your Office97 applications, including Excel, PowerPoint, and Outlook:

http://officeupdate.microsoft.com/Articles/viewerscvt.htm

Once you're there, click the link to the right Word Viewer for your operating system. Word Viewer (wd97vwr32.exe) will allow any user to read Word 97 and Word 2000 files, even without Word.

Word Viewer lets users do anything with the received files except edit them. They can print the files, follow hyperlinks, and even copy and paste the document.

Word Viewer is freeware. You can distribute it to as many people as you wish to help them view your Word 97 documents.

Return to MsWord Index

DRAWING TABLES IN WORD 97

"I am a new Word 97 user and I am just beginning to use tables. I would like to know if there is any advantage to drawing tables rather than just choosing Table, Insert Table. The result seems the same to me, but am I missing something?"

The advantage to drawing a table is that you can construct almost any kind of table you might need. Let's look at an example.

Open a blank Word document and choose Table, Draw Table. Now use the pencil pointer to draw a single rectangular table. Suppose that you need to create a small header for your table. Go to the left side of the table, drop down about a half-inch, and draw a line across the
table's width.

Next, go to the top of the rectangle and draw a line down to the bottom line. You can also draw a vertical line from the bottom of the rectangle to the horizontal line you added.

Experimentation will demonstrate that you can very quickly produce a custom table using the drawing tool.

Return to MsWord Index

Added January 28, 2000
WORKING WITH E-MAIL MESSAGES IN WORD

"I prefer to open my e-mail messages in Word 97. Is there any easy way
to get rid of all those greater-than (>) symbols and one-line
paragraphs in the e-mail message? I have been deleting them all
manually, but would like an automatic method."

You can do a search for the symbol and replace it with nothing. The paragraphs are a bit more trouble. However, you can search for the paragraph symbols (^) and replace them with a space.

Open your e-mail message in Word and press Ctrl-H to open the Find And Replace dialog box. Click in the Find What entry box and type a greater-than symbol (>). Leave the Replace With entry box blank and click Replace All. This should take care of all the greater-than symbols. If there are some you need to keep, don't click Replace All; instead, click Find Next and replace the symbols one at a time.

Now, click in the Find What entry box again and delete the greater-than symbol. Enter the paragraph symbol and press Tab to move to the Replace With entry box. Press the spacebar to enter a space, then click Find Next. This allows you to make a separate decision for
each paragraph symbol. If you don't mind ending up with a single paragraph, you can click Replace All instead.

After you finish with Find And Replace, press Esc to close the dialog box.

Return to MsWord Index