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Office Index II | Office Index I |                                                    | This site was Updated on  05/25/2006 |

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  1. Word Activates Your A:\ Drive This Is How To Stop It
  2. WORKING WITH E-MAIL MESSAGES IN WORD
  3. Drawing vs. Inserting a Table in Word
  4. Information about the Word 97 free viewere from Microsoft
  5. ADDING A BUTTON TO THE OFFICE TOOLBAR
  6. USING INTERNET LINKS IN WORD DOCUMENTS
  7. One simple shortcut will take you back to the last place you made an edit or typed.
    Custom Boarders in Word:
  8. Let Word renumber pages each time you start a new section in a long Microsoft Word document.
  9. Use Ctl +K for inserting hyperlinks in all Office documents
  10. INSERTING A DATE IN WORD
  11. Inserting a date into a Word Header can be a pain. Use this simple macro to automate this task:
  12. MORE STYLE IN WORD
  13. Word provides a very easy way to add text to a document. click here for example
  14. Do you import a lot of pictures into your MsWord documents but hate the puny photo editor that comes with Word 97? Then try this tip, click here.
  15. You've used tabs to create a number of tables in Microsoft Word. Now you want to convert the information into a Word table.
  16.  RECORDING MACROS IN WORD
  17. A WORD HEADER FOR THE FIRST PAGE ONLY
  18. CREATING MESSAGE BOXES IN WORD MACROS
  19. Windows - Alt Key Numeric Codes: 
  20. Move or resize multiple Word objects at once
  21. Quick Word Erase 
    For all of you muse challenged keyboard punches

Quick Word Erase
For all of you muse challenged keyboard punches

Word processors, like Microsoft Word and Notepad, are packed full of convenient and helpful features. One of these features, which I find to be very cool, is the quick erase function that can be used to remove an entire word in the same amount of time as it would normally take to remove a single letter using the conventional Backspace method. Merely hold down CTRL (control) and while keeping control held down, press Backspace. Continue pressing Backspace until all of the desired words have been removed.


Move or resize multiple Word objects at once

A drawing in Word is more than the sum of its partsthat is, until you try to move it. Mary Ann Richardson shows you how to move or resize layered drawings or objects in Word without them falling apart.

Most drawings in Word consist of more than one object. For example, you can layer text boxes or WordArt onto an AutoShape to create dramatic effects. But if you try to resize or move a layered drawing, you have to select each layered object, or you run the risk of having to reposition the layers. A quicker, more efficient method is to group the objects by following these steps:

  1. Press [Shift] as you click each object in your drawing.
  2. Right-click the selected objects and select Grouping, then Group.

You can now click anywhere in your drawing and drag your mouse to move all objects at once. You can also use the sizing handles to resize them together. If you wish to make a change to one of the objects, right-click the group and select Grouping, then Ungroup. Once you make the change, you can group the objects together again simply by right-clicking any object in the drawing, and selecting Grouping, then Regroup.


Windows - Alt Key Numeric Codes

Index of codes

Letters with Accents

This list is organized by Accent type. To determine the appropriate numeric code, match the accent with the vowel.
Accent A E I O U Y
Grave
(Cap)

0192

0200

0204

0210

0217
 
Grave (Lower)
0224

0232

0236

0242

0249
 
Acute
(Cap)

0193

0201

0205

0211

0218

0221
Acute (Lower)
0225

0233

0237

0243

0250

0253
Circumflex
(Cap)

0194

0202

0206

0212

0219
 
Circumflex (Lower)
0226

0234

0238

0244

0251
 
Tilde
(Cap)

0195
--
0209

0213
--  
Tilde (Lower)
0227
--
0241

0245
--  
Umlaut
(Cap)

0196

0203

0207

0214

0220

0159
Umlaut (Lower)
0228

0235

0239

0246

0252

0255

 

 

 

 

 

Example: To input the acute a (0225), hold down the ALT key, type 0225 on the numeric keypad, then release the ALT key.

 

 

 

 

 

 

 

 

Return to Code Index H

Other Foreign Characters:

These include special punctuation and unique consonant and vowel symbols.

SYMBOL NAME CODE NUMBER
Upside-down exclamation mark 0161
Upside-down question mark 0191
, French C cedille (caps/lowecase) 0199
0231
, O-E ligature (caps/lowecase) 0140
0156
German Sharp/Double S 0223
, Nordic O slash (caps/lowecase) 0216
0248
, Nordic A ring (caps/lowecase), Angstrom sign 0197
0229
, A-E ligature (caps/lowecase) 0198
0230
, Icelandic/Old English Thorn (caps/lowecase) 0222
0254
, Icelandic/Old English Eth (caps/lowecase) 0208
0240
Spanish/French quotation marks 0187
0171

Return to Code Index H

Currency Symbols:

SYMBOL NAME CODE NUMBER
Cent sign 0162
British Pound 0163
Euro currency 0128
Japanese Yen 0165
Dutch Florin 0131
Generic currency symbol 0164

Return to Code Index H

Math Symbols:

SYMBOL NAME CODE NUMBER
Division sign 0247
Degree symbol 0176
Not symbol 0172
Plus/minus 0177
Micro 0181

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Other Punctuation:

These include copyright symbols and special section marks.

SYMBOL NAME CODE NUMBER
Copyright symbol 0169
Registered symbol 0174
Trademark 0153
List Dot 0149
Section Symbol 0167
en-dash 0150
em-dash 0151
Paragraph Symbol 0182

Return to Code Index H

Using the Codes:

Windows assigns a numeric code to different accented letters, other foreign characters and special mathematical symbols. For instance the code for lower case is 0225, and the code for capital is 0193. The ALT key input is used to manually insert these letters and symbols by calling the numeric code assigned to them.Windows assigns a numeric code to different accented letters, other foreign characters and special mathematical symbols. For instance the code for lower case is 0225, and the code for capital is 0193. The ALT key input is used to manually insert these letters and symbols by calling the numeric code assigned to them.

To use the codes:

1. Place your cursor in the location where you wish to insert a special character. 

2. Activate the numeric key pad on the right of the keyboard by pressing Num Lock (upper right of keyboard). The Num Lock light on the keyboard will indicate that the numeric key pad is on.

NOTE: You must use the numeric key pad; if you use the number keys on the top of the keyboard, the characters will not appear. If you are on a laptop or computer without a separate numeric keypad one of the other methods is recommended.

3. While pressing down the ALT key, type the four-digit code on the numeric key pad at the right edge of the keyboard. The codes are "case sensitive." For instance, the code for lower-case is ALT+0225, but capital 
is ALT+0193.

NOTE: If you have the International keyboard activated, you will only be able to input codes with the ALT key on the left side of the keyboard. 4. Release the ALT key. The character will appear when the ALT key is released.

NOTE: You must include the initial zero in the code. For example to insert (0225) you must type ALT+0225, NOT ALT+225.

Return to Code Index H

Word Symbols:

Letters with Accents:

This list is organized by Accent type. The sample shows a letter with that accent, and the Notes present any special comments about using that accent.

For the Template, the symbol "V" means any vowel.

Example 1: To type the letter , hold down the Control key, then press the apostrophe key. Release both keys and type o. The accented letter should appear.

Example 2: To type the letter , hold down the Control key, then press the apostrophe key. Release both keys and type O. The accented letter should appear.

Example 3: To type , hold down the Shift key, then the Control key, then the ~ key. Release all three keys, then type n.

ACCENT SAMPLE TEMPLATE NOTES
Acute
Control+', V
' = apostrophe key
Circumflex
Shift+Control+^, V
 
Grave
Control+`, V
 
Tilde
Shift+Control+~, V
Only works with "n,N,o,O,a,A"
Umlaut
Shift+Control+:, V
:= colon key

Return to Code Index H

Other Foreign Characters in Word:

NOTE: This list is current for Word 2000. Some foreign characters may not have codes in earlier versions of Word.

Example 1: To input Spanish upside down exclamation point (Alt+Shift+Control+!), hold down the Alt key, then the Shift key, the the Control key, then the ! key. Release all four keys, and the punctuation will appear.

Example 2: To input French oe ligature (Shift+Control+&,o), hold down the Shift key, then the Control key, then the & key. Release all three keys and then type o to make the letter appear.

SYMBOL NAME CODE NOTES
Upside-down exclamation point Alt+Shift+Control+! Either Alt key works.
Upside-down question mark
Alt+Shift+Control+?
Either Alt key works.
, French C cedille (caps/lowecase) Control+,,c
Control+,,C
For , press Control, then the comma key. Release then press c.
, OE ligature (caps/lowecase)
Shift+Control+&,o
Shift+Control+&,O
 
German Sharp/Double S
Shift+Control+&,S
 
, Nordic O slash (caps/lowecase)
Control+/,o
Control+/,O
 
, Nordic A-ring, Angstrom sign (caps/lowecase)
Shift+Control+@,a
Shift+Control+@,A
A with ring/Angstrom Sign
, Old English AE ligature (caps/lowecase) Shift+Control+&,a
Shift+Control+&,A
 
, Old English eth (caps/lowecase) Control+',d
Control+',D
Icelandic/Old English eth
' = apostrophe key

Return to Code Index H

The Alternate Method

The alternate method is to use the Character Map located in 
Start | All Programs | Accessories | System Tools | Character Map.

For example, in our   H Symbol, we used Wingdings 2 and the corresponding letter is H.


Word Activates Your A:\ Drive This Is How To Stop It

Q. How do I get the computer to stop reading the floppy drive first whenever I open a Microsoft Word? It's noisy, annoying, and time-consuming.

A. Each component of Microsoft Office (Word, Excel, etc.) is configured to look in a specific location for files. You can reconfigure this location so that when you save a new file, it will automatically save in a designated location. A lot of companies use this technique to try to ensure that their users save their files out to the network where it can be backed up, as opposed to the local computer where there isn't any tape backup. In your case, I think it might be possible that your Word was configured to use the floppy drive, which is why it tries to verify that it can autosave there when you open a Word document.

To configure your file locations for Word, you will need to open Word, then go to Tools | Options. From here, switch to the "File Locations" tab, and look to see if any of the entries say "A:\" at the beginning. The two entries I would be most concerned with, though, would be the AutoRecover files and Documents entry. Another thing you might want to look into is whether this is only happening to your Word files, or is it more sporadic. I say this because your anti-virus software may be set to scan the floppy drive, and depending on your anti-virus software your auto-protect feature may scan the system during low system activity. I would lean more towards the Word fix in this case but don't let the anti-virus software possibility slip your mind. I once let a thought slip my mind... I've been trying to catch it ever since!


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CREATING MESSAGE BOXES IN WORD MACROS

Add a dialog box asking the user to click Yes or No, depending on the circumstances.

Such a dialog box is called a message box in Visual Basic for Applications.
Try this for starters: Run Word and press Alt-F11 to open the VBA editor. Find a blank spot and type the following code:

Sub TestThis()
MsgBox (" ")
End Sub

Now click the Play button in the VBA Editor toolbar, and Word will open a simple message box with no text (just a space) and only a single OK button. Click OK to close the message box.

Next, let's look at something slightly more useful (very slightly).
Type the following:

Sub MessageBox()
Dim FirstResponse, NextResponse As String
FirstResponse = MsgBox("Do You Want to Click a Button", vbYesNo)
If FirstResponse = vbYes
Then NextResponse = "You Clicked Yes"
Else
NextResponse = "You Clicked No"
End If
MsgBox NextResponse
End Sub

Here's what we just did: We added some text to the message box and told it to appear with a Yes and a No button (vbYesNo). We then used an IF-THEN statement to determine what to do when you click a button. Since we have defined only two buttons, we will assume that if you don't click Yes, you must have clicked No. So we see if FirstResponse equals vbYes. If it does, we set NextResponse to You Clicked Yes. If you click No, we assign You Clicked No to NextResponse. Finally, we use another message box to display the result of the first box.

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A WORD HEADER FOR THE FIRST PAGE ONLY

"Is there any way to get a header to print on the first page only? When I try this, the header prints on all the pages."

To get a header on only the first page, open your document and choose File, Page Setup. When the Page Setup dialog box opens, click the Layout tab. Now select the check box labeled Different First Page and click OK to close the dialog box and save your selection. Move to the first page and choose View, Header And Footer. Create your header and click Close. The header will appear on the first page only.

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RECORDING MACROS IN WORD

The Pause button really does have a practical use--you can click Pause, then try the next move. If it works, start recording again and use it. If it doesn't work, try something else. Don't take the macro recorder out of Pause until you know you have a working command.

To run a macro run Word and choose Tools, Macro, Record New Macro. When the Record Macro dialog box opens, click OK. Now you'll have a floating Record toolbar. You can click the Pause button to pause, then click the same button to resume recording.

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You've used tabs to create a number of tables in Microsoft Word. Now you want to convert the information into a Word table.

First, make sure you press the Show/Hide button on the Standard toolbar to display all formatting marks. The trick to a clean conversion is to have only one tab stop between each column of information. Doing this may mess up the appearance of your tab-induced table, but it will make the conversion to a Word table much smoother. Once you've fixed the tabs, select the text,
being careful not to select any extra paragraph marks above or below the information you want to convert. Then choose Table, Insert, Table.
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Do you import a lot of pictures into your word documents but hate the puny photo editor that comes with Word 97?
Then try this tip!

Assuming that you have another editor loaded on your computer, run Word and choose Tools, Options. When the Options dialog box opens, click the Edit tab. Now click the arrow at the right side of the Picture Editor list box and select your new editor from the list.

If you loaded Microsoft Photo Editor 3.0 along with the rest of Office 97, it will appear in the list box along with the Word editor. After you make the change, right-click a picture and choose Edit Picture
from the menu.

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Word provides a very easy way to add text to a document.

If you would like to enter seven paragraphs of text with six sentences in each paragraph, you could
just type

=rand(paragraph, sentences)

substituting 7 for paragraphs and 6 for sentences.

Word enters 7 paragraphs, each with six copies of the sentence, 'The quick brown fox jumps over the lazy dog.'"

Try it for yourself!

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MORE STYLE IN WORD

When you want to apply a different style to some text in a Word document, you click the arrow at the right side of the Style list box in the Formatting toolbar. The styles that appear in this list are the
ones used in the current document. However, there are more styles available.

You can use the same list box to see all the styles. Just press Shift and hold it down while you click the Style list box. Now all the styles will appear. This isn't obvious at first glance--the difference
is that you will now see a scrollbar at the right side of the list box. Use it to scroll through the style listing.

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INSERTING A DATE IN WORD

Inserting a date into a Word Header can be a pain. Use this simple macro to automate this task:

To enter the macro, run Word and press Alt-F11 to open the Visual Basic editor. Choose Insert, Module and then enter the macro as shown here.

Sub HeaderDate()

If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdPageView
Else
ActiveWindow.View.Type = wdPageView
End If

If ActiveWindow.View.SplitSpecial <> wdPaneNone Then
ActiveWindow.Panes(2).Close
End If

If ActiveWindow.ActivePane.View.Type = wdNormalView Or
ActiveWindow.ActivePane.View.Type = wdOutlineView Or
ActiveWindow.ActivePane.View.Type = wdMasterView Then
ActiveWindow.ActivePane.View.Type = wdPageView
End If

ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldDate
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument

If ActiveWindow.View.SplitSpecial = wdPaneNone Then
ActiveWindow.ActivePane.View.Type = wdNormalView
Else
ActiveWindow.View.Type = wdNormalView
End If

End Sub

After you enter all the code, press Ctrl-S to save it to normal.dot.
Press Ctrl-Q to return to your Word document.

Now you can add the new macro to your toolbar. Choose View, Toolbars, Customize. When the Customize dialog box opens, click the Commands tab. Select Macros from the Categories list. Your new macro appears in the right pane. Use the mouse to drag it to the toolbar. Click Close to close the dialog box and save your changes.
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Use Ctl +K for inserting hyperlinks in all Office documents

More and more you need to create hyperlinks inside documents, worksheets and web pages.  Making a link 'under' some text is easy, just highlight the text and use this shortcut.

  Make/edit hyperlink     Ctrl + K

This shortcut will not only make a link, but if you highlight an existing link it'll show the edit hyperlink
dialog to let you change it.  Ctrl + K works in all Office 2000 programs AS WELL.

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Let Word renumber pages each time you start a new section in a long Microsoft Word document.

To keep the page numbering consistent through section breaks, click anywhere in the new section of the Word document and choose View, Header and Footer. On the Header and Footer toolbar, click on the Format Page Number button, then choose the Continue From Previous Section option.
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Custom Boarders in Word:

Run Word and open any document. Use the mouse to select the desired text, then choose Format Borders And Shadings. When the Borders And Shadings dialog box opens, click the Borders tab. Under Setting, click Custom. Under Style, click the dotted line to select it. Now click on the bottom and top in the preview diagram. This creates the dotted line top and bottom borders you need. Next, click the double line under Style, then click the left and right sides in the preview diagram.

Finally, click the arrow at the right side of the Apply To list box and select Paragraph. Click OK to close the dialog box and apply your new borders.

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One simple shortcut will take you back to the last place you made an edit or typed.

Isn't it annoying when you accidentally hit the wrong key and jump somewhere else in the Word document?  You then have to find your way back to where you were.  No more - one simple shortcut will take you back to the last place you made an edit or typed in the document.

  Return to last change         Shift + F5

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USING INTERNET LINKS IN WORD DOCUMENTS

"I would like to send some Word documents to several people via e-mail. In these documents, I suggest looking at some Web sites. Is it possible to put the links in the Word documents so the recipients can simply click to see the sites?"

Not only is it possible, it's the Word default. If your Word doesn't allow http links, someone has turned off that option. To turn the option on again, choose Tools, AutoCorrect. When the AutoCorrect dialog box opens, click the AutoFormat As You Type tab. Now select the
check box labeled "Internet and networks paths with hyperlinks", then click OK to close the dialog box and save your settings.

Simply type a URL, and you will notice that it now appears in underlined blue. If you (or your recipients) click the link, the system dials the ISP and navigates to that link.

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ADDING A BUTTON TO THE OFFICE TOOLBAR

"WordPerfect has a method for placing shortcuts to files on the toolbar. Is there a way to do the same in Office 97?"

Yes, there is. You can place buttons for program files or document files onto the Office toolbar. To do this, right-click the toolbar and choose Customize. When the Customize dialog box opens, click the Buttons tab. Now click Add File. When the Add File dialog box opens, locate the file you want to add and double-click its icon. Back in Customize, click OK to close the dialog box and save your selection.

The new button appears on the toolbar.

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A FREE WORD VIEWER

If you prefer to use Word for all your documents but have to deal with people who don't use Word, what you need is a good Word viewer--which you can distribute along with the Word documents you send. First go to the following Microsoft Web site, where you can download viewers and
converters for all of your Office97 applications, including Excel, PowerPoint, and Outlook:

http://officeupdate.microsoft.com/Articles/viewerscvt.htm

Once you're there, click the link to the right Word Viewer for your operating system. Word Viewer (wd97vwr32.exe) will allow any user to read Word 97 and Word 2000 files, even without Word.

Word Viewer lets users do anything with the received files except edit them. They can print the files, follow hyperlinks, and even copy and paste the document.

Word Viewer is freeware. You can distribute it to as many people as you wish to help them view your Word 97 documents.

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DRAWING TABLES IN WORD 97

"I am a new Word 97 user and I am just beginning to use tables. I would like to know if there is any advantage to drawing tables rather than just choosing Table, Insert Table. The result seems the same to me, but am I missing something?"

The advantage to drawing a table is that you can construct almost any kind of table you might need. Let's look at an example.

Open a blank Word document and choose Table, Draw Table. Now use the pencil pointer to draw a single rectangular table. Suppose that you need to create a small header for your table. Go to the left side of the table, drop down about a half-inch, and draw a line across the
table's width.

Next, go to the top of the rectangle and draw a line down to the bottom line. You can also draw a vertical line from the bottom of the rectangle to the horizontal line you added.

Experimentation will demonstrate that you can very quickly produce a custom table using the drawing tool.

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Added January 28, 2000
WORKING WITH E-MAIL MESSAGES IN WORD

"I prefer to open my e-mail messages in Word 97. Is there any easy way
to get rid of all those greater-than (>) symbols and one-line
paragraphs in the e-mail message? I have been deleting them all
manually, but would like an automatic method."

You can do a search for the symbol and replace it with nothing. The paragraphs are a bit more trouble. However, you can search for the paragraph symbols (^) and replace them with a space.

Open your e-mail message in Word and press Ctrl-H to open the Find And Replace dialog box. Click in the Find What entry box and type a greater-than symbol (>). Leave the Replace With entry box blank and click Replace All. This should take care of all the greater-than symbols. If there are some you need to keep, don't click Replace All; instead, click Find Next and replace the symbols one at a time.

Now, click in the Find What entry box again and delete the greater-than symbol. Enter the paragraph symbol and press Tab to move to the Replace With entry box. Press the spacebar to enter a space, then click Find Next. This allows you to make a separate decision for
each paragraph symbol. If you don't mind ending up with a single paragraph, you can click Replace All instead.

After you finish with Find And Replace, press Esc to close the dialog box.

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